Team Manager Guide
Thank you for volunteering as a Team Manager. You are the main contact between Melbourne Wolves and your team. You help keep families informed and the team running smoothly.
Key dates
| Competition | Date | Action |
|---|---|---|
| MBA | 1 September 2026 | Registration and uniform deadline |
| MBA | Week beginning 5 October 2026 | Training starts |
| SBA | 1 December 2026 | Tell Melbourne Wolves if the team will continue |
| SBA | 15 December 2026 | Registration and uniform deadline |
| SBA | By 20 December 2026 | Training times allocated to teams registered by the deadline |
| SBA | From 27 January 2027 | Training starts |
Complete these steps before the season starts.
Join the Team Managers' WhatsApp group
Use this group for Melbourne Wolves updates and general questions that may help other Team Managers.
Check your Working with Children Check
Make sure your Working with Children Check is current. It does not need to list Melbourne Wolves.
Working with Children CheckComplete the Basketball Victoria Member Declaration
All Team Managers must complete the Member Declaration.
Complete the Member DeclarationRegister as Team Manager
Register through PlayHQ using your team's competition link. SBA and MBA have different links. These are the same links used by players and coaches.
Add your email to the Team Manager list
Melbourne Wolves will share a document in the Team Managers' WhatsApp group. Add your preferred email address to the document. We will use this address to send your personal Operandio link.
Your Operandio link may arrive shortly after the season starts.
Submit your documents
When you receive your Operandio link, upload:
- Your Working with Children Check
- Your Basketball Victoria Member Declaration
Send parents the Parent Checklist
The Parent Checklist includes registration, uniforms, important dates and season information.
Parent ChecklistRead your competition's need-to-know guide
Please read the guide for your competition and keep it handy during the season. It answers many common questions about fill-in players, forfeits, finals eligibility and other game rules. Melbourne Wolves is always happy to help. Checking the guide first may give you the answer straight away.
Complete these tasks if they apply to your team.
Follow up uniforms
Parents order and pay for uniforms through the Melbourne Wolves Shop. The website collects sizes and preferred jersey numbers. Team Managers do not collect orders or payments.
You are the contact between the team and Melbourne Wolves for uniform questions. Remind families to order by the deadline.
Visit the Shop: coming soonConfirm your Coach
Every team needs a Coach. Most Melbourne Wolves Coaches are parent volunteers.
Melbourne Wolves supports parent Coaches with guidance and small-group coaching workshops. We may be able to connect your team with someone from our coaching network. Availability changes each season and depends on whether a Coach can attend your allocated training time.
The Team Manager contacts the Coach and arranges training attendance, coaching responsibilities and any coaching fees directly. Melbourne Wolves does not manage these arrangements.
Coach GuideHelp families prepare for the season.
Prepare families
The Parent Checklist links families to MyHoops for fixtures, Glory League for game recordings and Stack Team App for SBA stadium access.
Create a scoring roster
Create and share a scoring roster. Use player names rather than parent names. Scorers must be at least 14 years old.
Training allocation
SBA training times will be allocated by 20 December for teams registered by the deadline.
Melbourne Wolves will make sure your training time does not clash with your team's game day. Other requests will be considered but cannot be guaranteed.
Earlier times will be offered to younger teams where possible.
Training courts are tightly scheduled and times can be difficult to change. Organise a Coach who can attend your allocated training time.
Team Managers may contact each other and agree to swap training times. Tell Melbourne Wolves if a swap is arranged so the schedule can be updated.
Alternative training venues
Contact Melbourne Wolves before arranging training at a new venue. The venue may require club insurance documents and checks for the people attending.
Monitor attendance
The first four games are grading games.
To be eligible for finals, each player must play:
- At least three of the four grading games; or
- At least two of the three games if the team has a bye during grading.
Each player must also play at least seven games across the season. Grading games are included.
Request a grading exemption
Within 24 hours of your team's final grading game, email Melbourne Wolves with the names of any players who did not meet the grading-game requirement. Melbourne Wolves will request an exemption on the player's behalf.
Check team details
Melbourne Wolves will contact you after grading to check your team details.
Check the spelling of every player's name carefully. These details will be used for end-of-season medals.
Also check:
- Coach
- Team Manager
- Player jersey numbers
- Competition
- Age group
- Grade
Provide grading feedback
Tell Melbourne Wolves before grading ends if you believe your team is in the wrong grade.
Keep families informed
Pass on important Melbourne Wolves information, including:
- Training changes
- Fixture changes
- Club reminders
- Uniform instructions
- Finals information
Check fixtures
Check MyHoops regularly. Fixtures can change. Tell families about important changes.
Manage absences
Parents should tell you when their child will miss training or a game. Tell the Coach about player absences. Melbourne Wolves does not need to be notified.
If player numbers are low, follow the fill-in-player rules for your competition.
Manage scoring
Remind the allocated family before each game. If they are unavailable, ask them to arrange a replacement.
Before the game
- Confirm that enough players are available.
- Tell the Coach about any absences.
- Confirm which uniform the team should wear.
- Boys generally wear white. Advise families when blue is required.
- Girls wear pink for home games and white for away games.
- Make sure a scorer is available.
- Arrive early enough to complete the electronic team sheet.
- Add any approved fill-in players.
- Check that jersey numbers are correct.
Scoring
Make sure the scorer enters the attending players before the game. Games cannot begin until the electronic team sheet is complete.
How to Score a Game
Fill-in players
Emergency players are no longer used. Follow the relevant competition rules when arranging a fill-in player.
Spare uniforms
Contact Melbourne Wolves if an approved fill-in player needs a spare uniform. Collection and return details will be provided directly.
Coach's Award
Remind the Coach to present the Royal Stacks Coach's Award voucher after the game.
Confirm next-season plans by 1 December
Ask families whether their child intends to continue with the same team.
Tell Melbourne Wolves:
- Which players are continuing
- Which players are leaving
- Whether the Coach is continuing
- Whether you are continuing as Team Manager
Melbourne Wolves needs this information to determine how many new players can be accepted.
If your team has seven players, Melbourne Wolves may ask the team to accept an eighth player of a similar skill level.
Check finals eligibility
Confirm that each player has played at least seven games during the season, including grading games. Contact Melbourne Wolves if you have questions about eligibility.
Share finals information
Share finals dates and arrangements with families. Finals follow the regular fixture schedule.
Team Manager handover
If you are not continuing, introduce the new Team Manager and pass on relevant team information. Do not share private documents or personal details.
Contact Melbourne Wolves
Team Managers' WhatsApp
Use for general questions and information that may help other Team Managers.
Use email for grading exemption requests, SBA administration and private team matters.
Boys' teams: boys@melbwolves.com.au
Girls' teams: girls@melbwolves.com.au
Website form
Use the website form for new-player enquiries and team-selection questions.
Contact Melbourne Wolves